To restore a previously deleted job description, make the following selections from the main menu to get the the screen that allows you to restore job descriptions: Tools & Utilities > Restore Deleted Descriptions. The main things you will want to know about this screen include:
Each job description that has been previously deleted will be listed in this screen. If you have deleted a large number of job descriptions, the following tips will help you find the entries(s) you want quickly and easily:
- Clicking a column heading sorts the list based on the data in that particular column, such as sorting by job title, collaborator name, deadline or status.
- Clicking the same column heading subsequent time(s) toggles sorting between ascending and descending order.
- Depending on your screen size and resolution, you will view available job titles in groups that can fit on your screen. If you have more entries than can fit on one screen, click the arrow buttons at the bottom of the list to move forward and backward through additional group(s) of available entries.
- Entering a keyword or multiple keywords in the Search box below the list filters the number of entries displayed. The keyword(s) you enter here will be used to find entries that match specific criteria. For example, if you enter the word “transport”, you will be presented with a subset of the list that contains “transport” as part of the job title, part of the classification, or even part of the an email address.
- Search for a keyword by typing the desired keyword or phrase and then pressing the Enter key on your keyboard, or by clicking the magnifying glass icon next to the search box.
- Remove a keyword filter by clicking the X button next to the Search field, or by backspacing over the characters you typed and pressing the Enter key on your keyboard.
Advanced users: For even more search flexibility, you can indicate which column(s) you want to search by clicking the small down arrow next to the Search box and placing a check next to the desired column(s) to be searched. Un-check the columns that you don't want to be searched.
The search features can be especially helpful if you have a large number of entries to look through, if you want to look for requests that have a specific title, job code, classification, etc.
The following is a listing of each data field that is found in the collaboration status screen, along with a description of each.
- Title The job title for the job description that was previously deleted.
- Job Code The job code for the job description that was previously deleted. Some organizations use job codes to identify unique jobs in place of, or in addition to, job titles. Having both the job title and job code separately available provides maximum flexibility about how you name, track, and classify jobs in your organization.
- Classification The classification for the job description that was previously deleted. The master list of DBDescriptions™ job titles contains broad classifications such as Accounting, Admin/Support/Clerical, Banking, City & County Government, etc. This helps users find the titles they are looking for quickly and easily when adding titles to their personal library. However, once the title is part of your library, you can change the classification to whatever you wish once the job title has been restored.
- Notes This field contains any internal notes that have been entered for a particular job description. This information can be used as an internal reference, but does not appear on the job description output.
Once you have located a previously deleted job description that you want to restore, left-click the desired entry from the list to select it. The job description line you clicked will be highlighted with a bright yellow background to indicate that it has been selected. Next, right-click the selected entry to view a pop-up menu, then select the Undelete choice from the pop-up menu. The selected entry is removed from this list and is added to the My Library screen, completing the restoration process. Once you have restored the desired job description(s), click My Library from the main menu bar to return to the My Library screen.
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